Website Tip of the Month: Quarterly Compliance Meeting
Why hold a quarterly Compliance Committee Meeting? The Centers for Medicare and Medicaid Services (CMS) and the Office of Inspector General (OIG) highly encourage each contractor to establish a compliance committee. that advises your Medicare Compliance Officer and assists in the implementation of the compliance program. The OIG recognizes that smaller organizations may not be able to establish a compliance committee In those situations, the compliance officer should fulfill the responsibilities of the compliance committee. Healthcare Compliance Pros recommends that you hold a compliance meeting quarterly to provide an opportunity to review and discuss policies, procedures, and other compliance concerns.
How should this quarterly meeting become part of our compliance program? In order for a compliance program to be viewed as effective by OIG/CMS, the organization must have developed a written program, shared that written program with staff through training, and have systems in place to monitor compliance on an on-going basis, this is all part of your HCP compliance program. The Compliance Committee should meet quarterly to review all the elements of the compliance program, including:
- The results of coding audits, reviews, and any corrective action taken
- The results of searches of the list of excluded individuals and entities
- Review the complaints that have been submitted, the results of investigations, and corrective action taken
- Other processes that may be a part of your overall compliance program (HIPAA/ OSHA/ HR Etc.)
Need help remembering to hold your meeting? At your request, your HCP representative can also setup a reminder email for your committee to hold this meeting quarterly. For your convenience, HCP has a Sample Compliance Committee Meeting Agenda in the OIG/CMS section of your online Forms.
Instructions for accessing the Sample Agenda: The Forms are divided into compliance headings including:
To download the Sample Compliance Committee Meeting Agenda, open My Office and click on the "Forms" tab on the left, then find the specific form you wish to download (using the search bar)and click on it. Most forms will download to Microsoft Word where you can then add your practice information or make any desired edits and then save or print the form. If you would like to filter the forms, simply select the category you are looking for from the drop down menu on the right. Here is a video tutorial for this process: How do I find and download forms? If you have any questions about any of our compliance committee meeting suggestions please do not hesitate to contact one of our professional consultants.