Detailed Overview of HCP Services
HIPAA, OSHA, Corporate Compliance & Workforce Management
Explore HCP's industry-leading solutions for HIPAA compliance, OSHA safety, corporate compliance, and workforce management.
HIPAA Compliance
Protecting Patient Privacy and Ensuring Data Security
Our HIPAA compliance services are tailored to help healthcare organizations protect sensitive Protected Health Information (PHI) while meeting the highest regulatory standards. We provide comprehensive solutions, including Business Associate Agreements (BAAs), Incident Management, Security Risk Assessments (SRAs), and ongoing HIPAA training programs. With policy updates, audit support, and proactive risk management, our services ensure your organization remains compliant, secure, and trusted by patients.
Security Risk Analysis
Comprehensive Security Risk Analysis: Safeguarding PHI and Ensuring HIPAA Compliance
Accessible via the HCP application, clients receive timely reminders for their Security Risk Analysis (SRA), ensuring proactive HIPAA compliance and effective risk management.
Once the assessment is complete, clients benefit from the expertise of our HIPAA Security professionals, who conduct a thorough review of results and develop a customized action plan to address vulnerabilities. This detailed plan includes specific remedies for each identified risk and clear steps for enhancing Protected Health Information (PHI) security.
Key Components of the SRA Process:
- Risk Identification: Evaluate current security measures and identify potential threats to PHI.
- Vulnerability Assessment: Pinpoint gaps in existing security protocols and practices.
- Compliance Check: Ensure full alignment with HIPAA Security Rule requirements.
- Action Plan Development: Deliver a targeted plan with risk mitigation strategies.
- Documentation & Reporting: Securely store all findings, action plans, and related documentation within the HCP application for easy access and ongoing compliance management.
This structured approach helps your organization stay compliant with HIPAA regulations, manage security risks effectively, and safeguard sensitive health information.
HIPAA Virtual Walkthrough
Proactively Identifying Risks and Enhancing Compliance
The HIPAA Virtual Walkthrough is a versatile compliance tool that can be completed on any device. It complements the Security Risk Assessment (SRA) by offering a detailed evaluation of your facility's adherence to HIPAA regulations. Designed for use at each location, this tool ensures ongoing HIPAA compliance when conducted annually, helping organizations maintain robust security and regulatory standards.
With the HIPAA Virtual Walkthrough, you can generate detailed internal compliance reports and securely maintain time-stamped documentation to track the effectiveness of your compliance program. All collected data is archived for the lifetime of your account, providing a comprehensive historical record of your HIPAA compliance efforts.
By utilizing this tool, your organization can proactively identify vulnerabilities, mitigate risks, and enhance its overall security posture, ensuring compliance with evolving HIPAA Security Rule requirements.
Business Associate/Vendor Tracking
Ensuring HIPAA Compliance and Simplifying Agreements
This user-friendly Business Associate Agreements (BAA) database streamlines the management of compliance agreements by allowing the automatic upload of Business Associate Agreements (BAAs) and Confidentiality Agreements. The system simplifies the process of tracking expiration dates, ensuring timely updates or renewals to maintain compliance with HIPAA regulations.
Clients benefit from our expert compliance support, which includes reviewing existing agreements, providing updated versions as needed, and assisting with the execution process. This proactive approach ensures your agreements remain current and accurately reflect your business relationships while adhering to regulatory requirements.
With our BAA database, clients can efficiently manage agreements, minimize risks, and stay organized in their HIPAA compliance efforts, enabling seamless oversight of contractual obligations and regulatory standards.
HIPAA Incident Management
Efficiently Track, Report, and Mitigate Compliance Risks
In compliance with the HIPAA Breach Notification Rule (45 CFR ยงยง 164.400-414), this service ensures timely notification following a breach of unsecured protected health information (PHI). It provides access to an intuitive online log designed to track and manage all HIPAA incidents efficiently.
The incident log includes step-by-step instructions and a tutorial to guide users through the reporting process, ensuring accurate documentation and full compliance with HIPAA regulations. Each incident is securely time-stamped and archived for comprehensive record-keeping and auditing purposes.
Additionally, our team offers expert support to help mitigate up to two HIPAA incidents annually, providing professional guidance to address and resolve issues effectively. By leveraging this service, your organization can confidently manage breaches, reduce risks, and maintain ongoing HIPAA compliance.
OSHA Compliance Services
Ensuring Workplace Safety and Regulatory Adherence
Ensure your organization meets OSHA compliance standards with our comprehensive safety solutions. From self-inspections and hazard risk assessments to Safety Data Sheet (SDS) management, we provide the tools and expertise you need to create a safe workplace, reduce risks, and meet regulatory requirements. Stay prepared with audit support, customizable policies, and tailored training programs to simplify OSHA compliance.
OSHA Hazard Risk Assessment
Ensuring Workplace Safety and Regulatory Adherence
The HRA delivers detailed insights into identified hazards and recommended risk management strategies, helping organizations effectively communicate PPE requirements and safety measures to their workforce.
All HRA documentation, including hazard assessments and PPE compliance records, is securely stored within the HCP application, providing seamless access for ongoing review, updates, and compliance management. This structured approach ensures your organization maintains robust OSHA compliance while prioritizing workplace safety.
Virtual Safety Data Sheet (SDS) Binder
Easily access and manage chemical safety information online, ensuring compliance and quick response in emergencies.
In compliance with OSHA's Hazard Communication Standard (29 CFR 1910.1200), employers are required to provide staff with access to hazard information for hazardous chemicals used in the workplace. This includes maintaining an up-to-date inventory of chemicals, ensuring manufacturer-supplied Safety Data Sheets (SDS) are accessible, labeling chemical containers with appropriate hazard information, and training staff on protective measures to ensure workplace safety.
With HCP's Virtual SDS Binder, clients and their staff have online access to a comprehensive, searchable database of all Safety Data Sheets for hazardous chemicals at each location. The database is managed by HCP, ensuring clients are promptly notified of any updates provided by manufacturers. The Virtual SDS Binder also includes a convenient desktop shortcut for quick access, particularly useful in emergencies, allowing organizations to access hazard information instantly and maintain compliance with OSHA regulations.
OSHA Self-Inspection
Proactively identify compliance gaps and enhance workplace safety with a thorough, self-guided assessment.
This tool offers clients a self-guided assessment that replicates a real OSHA inspection. Designed for use at each location, it helps identify potential compliance gaps and mitigate the risk of occupational injuries. The entire inspection process is thoroughly documented and securely archived for the duration of the account, enabling inspections to be conducted as frequently as needed to maintain a safe and compliant workplace.
Corporate Compliance Services
Simplifying Regulatory Oversight and Risk Management
Navigate the complexities of corporate compliance with our tailored services. From exclusion monitoring and compliance hotline support to audit preparation and policy development, we provide the tools and expertise your organization needs to maintain ethical standards and regulatory adherence. Our comprehensive solutions are designed to streamline oversight, mitigate risks, and foster a culture of accountability.
Exclusion Monitoring
Mitigate compliance risks by ensuring individuals and entities are eligible to participate in federal and state healthcare programs.
A vital process for healthcare organizations and their business associates, exclusion monitoring ensures compliance with federal and state regulations by verifying that employees, contractors, and vendors are not excluded or sanctioned from participating in healthcare programs. This proactive approach mitigates risks, protects organizations from penalties, and ensures ongoing compliance with healthcare program requirements.
Compliance Hotline
Ensure confidential reporting and prompt resolution of concerns with a dedicated, anonymous hotline for staff.
Clients gain access to an anonymous hotline for staff to confidentially report issues, concerns, or suggestions. A dedicated toll-free number allows staff to leave messages, which are transcribed and securely forwarded to designated leadership. The hotline is also accessible online, ensuring ease of use for all team members. Notifications of reports are sent to clients, who can request support from their dedicated compliance team to effectively address and resolve concerns, fostering a culture of transparency and compliance.
Compliance Committee Meetings
Ensure regular oversight and maintain compliance with scheduled meetings, agendas, and documentation management.
Clients receive quarterly reminders to schedule Compliance Committee Meetings, promoting consistent oversight and adherence to compliance requirements. Each meeting is supported by an online agenda within the HCP application, outlining key discussion topics and enabling the upload of additional documents. Agendas are securely archived for future reference, while HCP actively monitors meeting schedules to ensure consistency and effectively support ongoing compliance management efforts.
Workforce Management Solutions
Streamlining Employee Operations and Compliance
Optimize your workforce with our comprehensive management solutions. From background checks and credential management to training programs and automated scheduling, we provide the tools you need to streamline employee operations and maintain compliance. Empower your team with advanced reporting, task tracking, and a robust learning management system designed for efficiency and success.
Background Check Services
Comprehensive Credential and History Verification
Our Background Check Services deliver thorough solutions for verifying the credentials and histories of individuals. Options include County and Federal Criminal Records Searches, Education and Employment Verifications, and International Criminal Records Searches, among others. Flexible pricing accommodates specific needs, with additional fees for alias searches, county searches, or student clearinghouse requests. Refer to the detailed pricing table to select the appropriate background check service for your organization.
Credential Manager
Streamline credentialing, manage documents, and ensure compliance with automated notifications and secure storage.
This tool empowers clients to efficiently manage the credentialing and licensure of all providers and staff. It enables the assignment of specific certifications to groups, streamlining the document submission process. Notifications and alerts ensure timely uploads and ongoing compliance, while all credentials are securely stored within the Employee Virtual Binder for easy access. An alert system proactively notifies staff and supervisors of expirations, ensuring credentials are always up to date.
Learning Management System
Empowering Compliance and Employee Development
Enhance employee training and compliance with our state-of-the-art Learning Management System (LMS). Access a comprehensive library of courses, including HIPAA, OSHA, and CME credits, tailored to meet your organization's needs. With automated reminders, detailed progress tracking, and customizable training options, our LMS ensures your workforce stays informed, compliant, and engaged.
Extensive Library
Staying Current with Industry Standards
Our Course Library provides clients with access to over 130 training titles, including alternate refresher courses for ongoing learning. Healthcare Compliance Pros (HCP) ensures the library remains current by adding the latest industry-focused courses regularly.
CME Credit Courses:
- Opioid Crisis Training: 2 credits
- Sexual Harassment Prevention: 2 credits
- HIPAA: 1.5 credits
- OSHA: 2.5 credits
- Corporate Compliance: 1.5 credits
These CME-accredited courses support professional development while maintaining compliance with industry regulations.
Custom Course Creation
Create tailored training solutions to meet your organization's unique needs and enhance employee engagement and compliance.
Empower your organization with Custom Courses tailored to meet your specific training needs. Create personalized content for office policies, specialized equipment, or unique operational procedures, and design customized post-tests with required passing scores to ensure comprehension and compliance.
Boost engagement with interactive features like voice narration, embedded videos, slide transitions, and personalized training certificates. For added convenience, our team can develop custom modules on your behalf, making them accessible to all employees annually (additional fees may apply).
Integrate tailored training solutions seamlessly into your strategy, enabling your workforce to excel while ensuring alignment with organizational objectives and compliance standards.