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Importance of Record-keeping in 2012

Increased enforcement makes recordkeeping all the more important. Below is a list of the governmental audit targets for 2012:

* 30% increase in number of federal wage & hour investigators,

* U.S. Immigration and Customs Enforcement (ICE) is cracking down on employers who hire illegal workers

* There is a federal and state focus on misclassification of workers

* Occupational Safety and Health Administration (OSHA) is stepping up enforcement

* Office of Federal Contract Compliance Programs (OFCCP) has also staffed up and is pledging more on-site audits

There are several types of records that HR managers need to be aware of. Here's our list of the most common records you should keep:

Records Related to Hiring: (1) Job postings and advertisements; (2) Job descriptions; (3) Applications & resumes; (4) Interview notes; (5) Tests; (6) Reference checks; (7) EEO data if required; (8) Requests for accommodation

New Hire Records: (1) Employee Records; (2) Records Related to Job Classification (3) Exempt/Nonexempt; (4) Full-time/part-time; (5) Temporary; (6) Independent contractor

Compensation System: (1) Job bands or salary grades; (2) Job evaluation; (3) Benchmarking analysis

Benefit Plans: (1) Benefit plans and summary plan descriptions; (2) Records related to eligibility for benefits; (3) ERISA reporting; (4) Retirement plans and 401(k)

Everything Else!: (1) OSHA required documents; (2) Policies and procedures; (3) Affirmative Action; (4) Tax forms and payments; (5) Records to establish compliance with other laws

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